Choosing the right document format for business documentation is super important in this digital age. Business owners that don’t use the right format for their documents will find it difficult with their clients and avoid security attacks.
PDF is among the document formats that have passed the test of time. At present, PDF is a household document format that is primarily used for business documentation worldwide. Keep reading to find the four reasons why businesses worldwide stick with PDF format instead of any other format.
1. Great Security
Protecting intellectual property is the most important thing a business needs to focus on in this digital age. As a business owner, if you cannot protect your data, you won’t be able to get ahead of your competitors.
This is why you need to use a document format that isn’t easy to crack. The PDF format has always been one of the best choices when it comes to the security of business documents. Businesses can protect PDF files with passwords that are not easy to hack.
Other than that, the Digital Signature feature of PDF documents also makes it great for signing business deals through digital channels.
2. Easier Formatting
Editing a PDF file is super easy. You can use online tools like pdfescape to edit PDF files on the go. The good thing about online PDF tools is that they can help you edit a document without changing its formatting.
Another great thing about editing the PDF format is that it doesn’t require a lot of computing power. Compared to video editing, which requires you to use a computer equipped with a lot of power, you can edit PDFs easily, even if you are using a smartphone.
Learning to edit a PDF file doesn’t take a lot of time. If you have a basic knowledge of document editing and formatting, you can create a PDF file without learning anything new.
3. Compact Size
When choosing a document format, a business needs to check its storage requirements. Using a document format that covers a lot of space will only be a foolish decision. In this digital age, when most of the data is stored online, the PDF format has proven its significance to business owners.
The good thing about PDF files is that they don’t lose quality, even if they are super compact. Compression of a PDF file is also super easy nowadays. You can compress the size of a PDF file even if you are not a nerd.
4. Superior Visibility
A document format needs to show up the same across devices. If a document doesn’t have cross-platform functionality, it won’t help business owners to maintain the integrity of their business deals. The reason why PDF format is widely used for business documentation is that it shows up the same on all devices.
You can view the same information contained in a PDF document whether you view it on a desktop computer or a smartphone. The greater visibility of the PDF format is the reason why businesses have been using it for years now.